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Administrative Assistant – CLW

e-TeleQuote Insurance

This is a Full-time position in Clearwater, FL posted May 3, 2021.

Description:e-TeleQuote InsuranceWhere Passion Meets Purpose
e-TeleQuote is looking for a dynamic Administrative Assistant for our Clearwater FL Headquarters

Essential Duties and Responsibilities:

  • Answer phones, take messages and field/respond to routine questions
  • Greet and direct visitors and applicants
  • Sort/distribute incoming mail and prepare/send all US/UPS/Fed Ex packages
  • Type general correspondence, memos and email responses, as needed
  • Maintain, adjust and validate hourly/non-exempt time sheets on a daily basis; prepare semi-monthly payroll reports
  • Assist with bookkeeping/accounts payable & payroll functions as appropriate
  • Schedule and organize activities associated with meetings, travel, events, luncheons and department activities
  • Provide administrative support and assistance for special projects
  • Maintain and update filing system as well as retrieve documents, as requested
  • Maintain confidentiality & protect against the unauthorized disclosure of information (debit cards, personnel records, etc.)
  • Oversee office/operations supply ordering and maintenance; assures adherence to budget
  • Drive to post mail, pick up supplies and food for office events
  • Work independently and within a team; seeks guidance/support from the Human Resources Director
  • Coordinate with external service vendors for various building repairs and maintenance
  • Perform other duties as assigned


Education: and/or Work Experience Requirements

  • • 2+ years experience in an administrative role
  • • High School Diploma required; some college preferred
  • • Valid Driver’s License

Qualification/Skill Requirements:

  • • Excellent verbal/written communication skills, including the ability to effectively communicate with internal & external customers
  • • The ability to work independently to carry out assignments through completion within the parameters of directions provided or company designated guidelines
  • • Proficiency with Microsoft office products and Google mail
  • • Technical knowledge and experience in the use and operation of company equipment (computers, printers, phones, fax, etc.)
  • • The ability to work under pressure and meet deadlines, while maintaining a positive attitude and providing exemplary customer service

Physical Requirements:

  • Ability to safely and successfully perform the essential job functions consistent with the ADA, FMLA and other federal, state and local standards, including meeting qualitative and/or quantitative productivity standards
  • While performing the duties of this job, the employee is occasionally required to stand; walk; sit; use hands to finger, handle, or feel objects, tools or controls; reach with hands and arms; climb stairs; talk or hear. The employee must occasionally lift or move office products and supplies, up to 20 pounds
  • This job operates in a professional office environment. This role routinely uses standard office equipment such as computers, phones, photocopiers, filing cabinets and fax machines

EEO AA/M/F/Vet/Disability